Permit Terms and Conditions

  • Permits must be applied for online.

  • Ongoing permits do not have an end date and will continue until they are cancelled or the payment is no longer received.

  • Annual permits are from 01st January to 31st December or prorated from application date until the 31st December.

  • Annual permits can be applied for up until the 30th November for the current year.

  • Semester one permits are from 01 January to the 30th June or prorated from application date until the 30th June.

  • Semester one permits can be applied for up until the 31st May.

  • Restrictions apply in relation to the cancellation and reissuing of permits. Where a staff member is absent from the University for a continuous period of not less than 90-days, the permit can be suspended by PF Assist in the vPermit system.

  • If a permit is required to be cancelled for reasons of maternity leave, long service leave, extended periods of sick or personal leave, the permit holder may contact PF Assist to cancel the permit and then contact PF Assist on their return to work to reactivate the permit.

  • If a permit is cancelled for a period of less than three months for reasons of recreation or long service leave, permit renewal will not be guaranteed.

  • Once permit numbers are exhausted in staff carparks, staff will be placed on a waitlist. The waitlist is automated and staff members will be contacted via email as soon as a bay becomes available in their chosen location. Staff have 10 business days to respond to the email and accept or reject the permit offer. If no response is received the permit will be reallocated to the next person on the list and the person offered the permit will be removed from the waitlist.

  • If a staff member chooses the salary deduction option on their parking permit, they agree to The University of Queensland deducting the nominated fortnightly amount from their pay. A part fortnight is deducted as a full fortnight, i.e. if a permit is applied for on the last day of a pay period, a full deduction will apply.

  • Only staff who are continuing or fixed term can apply to salary sacrifice their permit. The vPermit system validates the staff using the staff members UQ email address and the UQ user ID. Both of these need to be provided before a staff member will be able to choose a salary deduction permit type. If a non-UQ email address is used, the salary sacrifice option will not be available.

  • If a pre-paid permit is no longer required a refund of the unused balance is available upon written request. The permit holder should cancel the permit in the vPermit system and complete a refund form and return to PF Assist for processing. The amount is calculated from the date on which the permit is cancelled and will be shown on the cancelled permit information in the vPermit.

  • If a refund is not requested when an annual permit is cancelled, the credit balance will remain on the permit and can be used if the permit is reactivated later.

  • Terminating staff who wish to cease their payroll deduction must cancel their permit using the online vPermit system. The permit will be cancelled immediately as a future date cannot be entered into the permit system. Be aware of HR pay periods when cancelling permits. If permits are cancelled after the cut off for the next pay period, the salary deduction for parking will not be cancelled prior to the final salary payment and parking may be deducted for time not used. Refunds are not provided in this instance. End of year pay cut off is early December so cancel you permit early if you are leaving during December or January.

  • It is the driver's responsibility to ensure they have selected the 'active' vehicle which is parked on campus.

  • The purchase of a parking permit (including this vPermit) gives a driver permission to park on Parking operator land - it does not guarantee a parking space.

  • The Parking operator reserves the right to cancel a driver's parking permit or permission to park on Parking operator land if circumstances require.

  • Parking is in accordance with UQ Parking Regulations.

  • Staff permits must be cancelled by the first Tuesday of the pay fortnight in order for the payroll deductions to cease in that pay fortnight.

  • Payroll deductions cannot be stopped for periods of leave less than 3 months.